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McDonald Association Management Company
Sacramento, CA, United States (hybrid)
3 days ago
Quality Care Health Foundation
Sacramento, CA, United States (hybrid)
10 days ago
California Trucking Association
Sacramento, CA, United States (on-site)
14 days ago
McDonald Association Management Company
Sacramento, California, United States (hybrid)
3 days ago


McDonald Association Management Company, Inc. (McDonaldAMC) is a family-owned association management company based in Sacramento, CA. We are seeking a full-time, Meeting Planner to support the Account Managers for several clients.  Candidates with 2-3 years’ experience in either meeting/events or the knowledge of non-profit association structures are preferred, but not required. 

McDonaldAMC clients are 501c6 or 501c3 non-profit associations.  The meetings and events the position would manage and assist a range of meetings and events from 12-person Board meetings, fundraiser events, half day educational seminars, and trade shows with 100+ exhibit booths and 1,000+ attendees.

The Meeting Planner will report to the Account Manager(s) to ensure that each meeting/event is properly planned, promoted, and executed.

Typical job duties will include:

  • Assist in the RFP process and solicit venues
  • Program and logistics support
  • Speaker coordination
  • Support VIP travel and hotel accommodations
  • Create and send event promotional materials (email, mail and social media)
  • Assist in registration procedures (phone and email inquiries)
  • Basic accounting processes (mailing/emailing invoices, processing credit card/check transactions)
  • Website and newsletter updates
  • Assist in the preparation of all onsite materials
  • Assist in distributing any continuing education certificates
  • Solicit and confirm any 3rd party event vendors
  • Participate in committee planning meetings
  • Provide onsite support, when needed (virtual and in-person)
  • Assist in the solicitation and management of sponsors and exhibitors
  • Communicate with members and sponsors via phone and email
  • Assist in database management of sponsor and members


Travel and onsite staff support:

The Meeting Planner is required to work onsite at events.  Onsite duties include working the registration desk and managing any additional onsite staff.

Anticipated in-person travel is about 15-20 events per year, with 2 events 2-3 days in length. The event times vary throughout the week and sometimes on weekends so flexibility on schedule and travel is necessary.

Work Environment:

The McDonaldAMC office is located in Sacramento, CA in the Arden-Arcade area.  Office/cubicle space is available for candidates in the area; however, we are accepting hybrid and remote applicants but must be located in the Sacramento to Stockton area.

Experience, Education and Skills:

  • Bachelor degree preferred
  • Three years’ experience in meeting/event planning is required
  • Knowledge of the non-profit association industry is preferred, but not required
  • Required: above average skills in Microsoft Office products (Word, Excel, PowerPoint) and Adobe PDF
  • Knowledge of Cvent event management software is preferred
  • Required: excellent customer service and phone & email communication skills

Salary and travel reimbursement:

Salary is based on experience.  Travel reimbursement and per diems are provided for the in-person events.

Job Information

  • Job ID: 68630980
  • Workplace Type: Hybrid
  • Location:
    Sacramento, California, United States
    Stockton, California, United States
    Bay Area, California, United States
  • Company Name For Job: McDonald Association Management Company
  • Position Title: Meeting Planner
  • Job Function: Meetings/Expositions/Events
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: BA/BS/Undergraduate
  • Min Experience: 2-3 Years
  • Required Travel: 10-25%

Please refer to the company's website or job descriptions to learn more about them.

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