Description

Position Summary:

This position requires a dynamic, creative, and organized candidate to develop and execute events for St. George’s Advancement Office. This role includes all aspects of event planning — from scheduling, preparing digital and printed invitations, and coordinating event logistics to managing vendors, venues, and guests, and completing and analyzing post-event feedback. Candidates must have the ability to collaborate, build relationships, and engage with colleagues and external constituents and stakeholders. 

Responsibilities:

• Plan and implement all aspects of alumni,  donor, and community-building events while strictly adhering to stated budget guidelines and project timetables. Such events include, but are not limited to: Alumni Weekend, Family Weekend, regional receptions, meetings, small dinners, retirement parties, Alumni Council, Black Alumni Council, Dragon Cup, Sports Hall of Fame, and other special events as needed;
• Negotiate and secure venues and vendors to ensure high-quality services cost-effectively; manage event budgets, vendor payments, and project expenses in association with the SG Business Office;
• Coordinate event logistics (e.g. vendor deliveries, event setup, catering, décor, greeting, registration and/or hosting activities, audio-visual support) with various internal offices, including the Head of School’s Office, Communications, Facilities/Operations, SG Food Service, Housekeeping, Security, and other administrators as appropriate;
• Prepare event briefing reports, attendee biographies, conduct prospect research if necessary, and prepare other event-related materials for senior leadership as requested;
• Provide post-event and attendee engagement analysis to ensure events remain well-received and attended to maintain an excellent customer service experience for SG constituencies;
• Coordinate with SG Communications on pertinent event communications, tracking attendees, encouraging and increasing attendance, and post-event follow-up;
• Play an integral role in reunion planning, working with selected class committees to build excitement around reunions and Alumni Weekend.

Requirements

• Bachelor's degree and a minimum of two years of relevant work experience, preferably in the field of development, communications, and marketing
• Superb written communication skills with demonstrated proofreading ability
• Creative approach to content creation and curation and an aptitude for visual communication
• Adept at interacting with high-level donors, prospects, trustees, and school officials with tact and diplomacy
• Strong attention to detail, ability to meet deadlines
• Requires outstanding customer service and interpersonal skills and a passion for event management and donor relations
• Prior demonstrated experience managing special events in a fast-paced environment
• A working knowledge of social media platforms, event software, and other application technologies
• Advanced computer skills with proficiency in software (Salesforce, Google, Canva, and Microsoft and Adobe suites)
• Self-motivation and creativity, task- and detail-oriented, willing to work both collaboratively & independently
• Demonstrated ability to exercise independent judgment, make decisions based on established policies and procedures, and determine when others should be involved
• Willingness to work evenings and weekends as needed
• Candidate must pass a nationwide criminal record check
• Some travel as required