Description

HTRI seeks an individual to support the planning, coordination, and execution of various internal and external corporate events. This position is based at our Navasota, Texas headquarters.

Principal Responsibilities

• Help research venues and surrounding areas, create meeting room diagrams, draft food/beverage orders, create event materials, monitor event registration, and manage sponsorship fulfillment.
• Assist in contacting caterers, ground transportation providers, and audio-visual companies; track contract deliverables for each.
• Maintain event schedules, update databases, draft itineraries, and prepare meeting and promotional materials.
• Assist Manager, Conference & Travel with scheduling meetings, taking notes, and tracking action items.
• Help with event setup, manage registration tables, facilitate event flow, and assist with teardown and cleanup.
• Resolve minor day-of issues and run necessary errands for Manager, Conferences & Travel.

Requirements

Qualifications

• High school diploma or equivalency and two years in corporate hospitality
• Professional experience with Microsoft® Office 365® (Word, Excel, Outlook, and PowerPoint) 
• Strong organization and communication skills
• Attention to detail and ability to handle multiple tasks under tight deadlines; ability to prioritize workloads with good time management
• Creative problem-solving skills and adaptability to changing circumstances

Preferred but not essential

• Prior experience with event planning/coordination
• Associate's degree in hospitality, marketing, or communications
• Professional experience with Microsoft Access and OneNote
• Professional interpersonal skills for interacting with clients, vendors, and attendees

Individual must already have authorization to work in the United States without visa sponsorship.

EOE/m/f/h/v
HTRI is a smoke-free/vaping-free workplace