Description
Events Manager
PAE-Alumni Relations - Pennsylvania-Pittsburgh - (25006764)
Philanthropic and Alumni Engagement (PAE) is an integrated, centralized organization in service to this bold, vibrant academic and clinical community, supporting scholarship, teaching, research, and care. Our focus is on building relationships and maintaining a strong network of contributors, alumni, and constituents in order to increase philanthropy, enrich the community, and enable groundbreaking research and academic achievement.
Our collaborative approach ensures the work we support remains innovative and advances our community's success-driven priorities. We invite you to become a pivotal part of our team as the Events Manager for the Alumni Relations team.
In this role, you will serve as an integral part within the Alumni Relations team reporting to the Associate Director, Alumni Events. This position is responsible for creatively and strategically managing alumni relations projects, with a specific focus on planning and executing Pitt Alumni Association events. They will also be responsible for events administration, including but not limited to vendor management, data and coding, policy compliance, budget planning, and registration management. Some events in the portfolio include Homecoming, Lantern Night, tailgates, and other events featuring University leadership. Travel, evening, and weekend work is required. Some Daily tasks may include:
Conduct outreach to vendors like venues, catering, rental companies, florists, printers etc. to get quotes and solve problems.
Creating timelines, run of show documents, punch lists, staffing documents, budgets etc.
Plans logistics for event day by looking at every possible scenario and having a solution at the ready.
Communicates internally to keep all stakeholders informed.
Creates registration sites in AlumniQ.
Manages inventory of event supplies and equipment.
Coordinating all event day activities including managing a program with the AV vendor.
Why Join Us?
• Impactful Work: Play a crucial role in supporting the University's mission.
• Collaborative Environment: Work within a supportive, innovative, and dynamic team.
• Professional Growth: Opportunities for continuous learning, professional development, and career
advancement.
• Competitive Benefits: Enjoy a comprehensive benefits package, including health insurance, retirement
plans, and paid time off.
Ready to make a difference? Learn more about PAE and apply today.
Join us in shaping the future of education, research, and healthcare at the University of Pittsburgh!
Job Summary
Coordinates official events and other events in-person and virtually. Oversees vendors, event components, budget, and event marketing.
Essential Functions
Carrying event supplies and moving objects up to 25 pounds.
Ability to resolve conflicts with vendors
Ability to create and adhere to a budget
Ability to adapt to changing situations and circumstances
Ability to manage timelines
Ability to manage multiple events at once
Physical Effort
Moderate - Moderate physical effort required to stand/move for several hours at a time. may be required to move objects up to 50 pounds with or without assistance of equipment.
Assignment Category: Full-time regular
Job Classification: Staff.Events Manager
Job Family: Administrative Support
Job Sub Family: Events
Campus: Pittsburgh
Minimum Education Level Required: Bachelor's Degree
Minimum Years of Experience Required: 3
Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Additional details about Required Licensure/Certification: Travel 4-8 times per year, usually for 2-3 days at a time
Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m
Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range: $50,000-$52,000
Relocation_Offered: Yes
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Optional Documents: Not Applicable
PI280565450