Description

Luddy is seeking a Part-Time Graduate Recruitment and Admissions Assistant to support the growth of our online graduate and certificate programs. This position is crucial to the success of the program in terms of finding prospective students and engaging them in the field of data science and artificial intelligence. The ideal candidate will several on-going and overlapping tasks including managing recruiting events, communicating with prospective students and current applicants, managing the overall student pipeline, and providing support to the admission process.
Department-Specific Responsibilities

• Reports to the Director of Online Education and will work in a team environment.
• Strategically designs, plans, and executes events pertaining to graduate recruitment and admissions efforts, e.g., career fairs, information sessions, graduate school fairs, online learning sessions, conference exhibits, etc.
• Coordinates and/or attends professional and student events where prospective students are in attendance, i.e., meetings, conferences, symposiums, networking events.
• Coordinates with Director regarding marketing strategies for specific groups, i.e., current students, graduated students, professionals and corporations.
• Coordinates with Luddy staff and faculty to organize online events pertaining to prospective student questions and early advising.
• Coordinates involvement with current students and alumni in recruiting events.
• Assists in utilizing the CRM or Slate system to create email journeys, track interactions and collect data pertaining to prospective students.
• Assists with reporting metrics related to tracking event attendance and lead conversation rates.
• Provides prompt follow up to leads and student questions via phone, text, email or online meetings.
• Provides admission advising to prospects.
• Reviews applications for completeness and requirements.
• Provides outstanding, enthusiastic customer service when promoting our school and programs.
• Resolves questions and concerns from prospective students, faculty, staff/campus partners, by explaining Luddy's admissions processes and criteria to apply.
• Provides presentations to local employers regarding continuing education opportunities.
• Maintains high standards of confidentiality of all documents, information, and records.
• Responds to phone and email inquiries on admissions process and status of applications.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION
Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Bachelor's degree

WORK EXPERIENCE
Required

• 2 years of office or related experience

Preferred

• Experience working in a university setting

SKILLS
Required

• Strong verbal communication and listening skills
• Maintains a high degree of professionalism
• Demonstrates a high commitment to quality, attention to detail
• Possesses flexibility to work in a fast paced, dynamic environment
• Proficient In Microsoft Office or other office platforms/systems
• Excellent organizational skills
• Demonstrates ability to maintain confidential information

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Some travel is expected and may occur on evenings/weekends

Work Location

Luddy School of Informatics, Computing and Engineering
Bloomington, Indiana
This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

Work Hours

29 hours per week

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Part Time Employee
FLSA: Nonexempt
Job Function: Part Time Employee
Job Family: Part Time Employee
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.