Filters:
Job Type: Contract
Show
|
Clear
1
5 Results
Free Resume Review
75% of applications never get seen. Beat the bots and get through the filters with a free resume evaluation.
AD
National Museum of African American History and Culture
Tuskegee, Alabama, United States (on-site)
1 day ago
National Museum of African American History and Culture
Houston, Texas, United States (on-site)
1 day ago
National Sawdust
Brooklyn, New York, United States (hybrid)
2 days ago
Urban Land Institute (ULI) Oklahoma
Tulsa, Oklahoma, United States (hybrid)
23 days ago
National Museum of African American History and Culture
Tuskegee, Alabama, United States
(on-site)
1 day ago
Job Type
Contract
Job Function
Research

Description

Smithsonian Institution

National Museum of African American History and Culture

At The Vanguard: Collections at Historically Black Colleges and Universities Exhibition

On-Site Exhibition Research Services

Request for Quote (Multi-Award)

April 17, 2024

This Request for Quote (RFQ) is issued by the National Museum of African American History and Culture Museum, Smithsonian Institution (SI), for technical, professional, non-personal services to provide on-site exhibition image and object research services at two (2) locations in accordance with the Statement of Work (SOW). Multiple awards will be offered from this request for quote.

I.         Submitting YOUR Quote

Price quotes may be submitted by electronic mail (email). Quotes are due by 5pm on Thursday, May 2, 2024 to:

Smithsonian Institution

National Museum of African American History and Culture

Attn: Laura Manaker

Email to: ManakerL@si.edu 

Questions pertaining to the RFQ or SOW should be submitted via electronic mail to Laura Manaker (ManakerL@si.edu) by 5pm on Tuesday, April 23, 2024.

II.        Description of Required Services

The SI has a requirement for professional, non-personal exhibition research services for an upcoming, temporary, travelling exhibition tentatively titled At the Vanguard: Collections at Historically Black Colleges and Universities. The proposed exhibition is part of a larger HBCU History & Culture Access Consortium (HCAC) initiative that is a partnership between NMAAHC, Tuskegee University, Jackson State University, Clark Atlanta University, Florida A&M University, and Texas State University. A firm fixed price contract will be awarded. This is a Multiple Award Request.

 

The Contractor shall perform professional, technical, and non-personal on-site image and object research services at one of the following two (2) locations, and associated collections, in accordance with the SOW.

·       Texas Southern University: University Museum and other campus repositories

·       Tuskegee University: University Archives, National Park Service Tuskegee Institute site, and other campus repositories

 

This Firm-Fixed Price contract shall include all direct and indirect costs necessary to complete the requirements as outlined in the SOW for the duration of the period of performance. All services must be coordinated directly with the Smithsonian Institution’s Contracting Officer’s Technical Representative (COTR), including mutual approval of all Contractor proposed plans of action. 

III.      EVALUATION 

The SI plans to award based on best value to the SI considering the following factors.  The SI plans to award without discussions, however, does reserve the right to conduct discussions if later determined by the Contracting Officer to be necessary.   

All of the following factors are of equal importance.  Evaluation factors are:

A.     Relevant Experience 

1.     Relevant experience is that obtained within the past 3 years providing or performing image and/or object research services of similar size, scope, complexity and type of client that indicates your suitability for this project.

a.      Provide demonstrated experience working in museum collections, archives, and handling archival materials. Experience working at one of the two identified locations and associated collections is preferred. 

2.   Relevant experience should be indicated by a list of current or previous contracts with names of points of contact and their current telephone numbers who can answer specific questions on quality, workmanship and scheduling. 

B.     Résumé

1.   Knowledge of the history of HBCU’s, specifically one of the two identified locations, is preferred.

C.     Price

1.   Please submit an hourly rate quote which includes all direct or indirect costs necessary to complete the requirements as outlined in the statement of work. 

V.        System for Award Management (SAM) registration 

It is a requirement that current and prospective recipients of contracts and purchase orders awarded by the SI must have an active SAM registration to be eligible for awards, and maintain an active record in SAM throughout the period of time the SI award will be in effect. The SAM requires a one-time business registration, with annual updates, and allows vendors to control the accuracy of the business information they enter.  The financial data you enter, which includes the electronic funds transfer (EFT) data collected by SAM, will assist the SI with correctly directing payments on your invoices and complying with the Federal Debt Collection Improvement Act of 1996.  

Within thirty (30) calendar days after your SAM registration is activated you must mail a notarized letter to SAM. You will receive guidance on this procedure throughout the SAM registration process and again after your SAM registration is activated. Federal agencies, including SI, have been assured that once an entity’s SAM registration is activated, agencies may engage that entity.  Notarized letters from registered entities will need to contain specific language. OCon&PPM has provided the preferred language for letters with our form memo OCon 120 – Mandatory Registration in the System for Award Management (SAM) that accompanies this RFQ.

If yours is the acceptable price quote and you are selected for award, your organization's active registration with SAM must be verifiable by SI staff managing this procurement prior to contract or purchase order award being executed, and at the time any modifications or amendments to awards might be required.

You may complete or update your SAM registration information anytime online at http://sam.gov.  Questions regarding the process may be directed to the Federal Service Desk online at www.fsd.gov or via toll free call to 1-888-606-8220.  There is no charge for registering in SAM. 

VI.       UNIQUE ENTITY IDENTIFIER (UEI) NUMBER

A UEI number is a unique twelve-digit alpha-numeric identifier that will be assigned to you when your SAM registration is completed. A UEI is available for each physical location of your business (see Section V. of this RFQ). You will need to maintain your assigned UEI(s) in a safe location where they may be easily accessed. Your UEI will be required whenever you need to annually update your SAM registration or make changes to your SAM registration information at any time.   

VII.     LEGISLATIVE and/or administrative Requirements

A.     Service Contract Act of 1965, as amended

If services to be performed are covered by the Service Contract Act (SCA), as amended, the SCA shall apply to all work performed under the contract, purchase order, or GSA schedule task order to be issued.  Individuals and companies submitting quotes are encouraged to verify the wages and fringe benefits determined by the U.S. Department of Labor to be payable for the Labor Category and in within the location that work performance will occur as cited in the Statement of Work.  The SCA wages and fringe benefits payable shall be part of the order award. 

 

Individuals and companies awarded a contract, purchase order or GSA schedule contract task order for SCA covered services are responsible, and required by law, to deliver to its employee(s) or post a notice of the required compensation in a prominent place at the worksite.  The SCA provides authority to contracting agencies to withhold contract funds to reimburse underpaid employees, terminate the contract, hold the contractor liable for associated costs to the government, and debar from future government contracts for a period of three (3) years any persons or firms who have violated the SCA.  The contracting officer awarding this order, or the Smithsonian Inspector General, may periodically require contractors to provide information that verifies compliance with the SCA for services provided under the awarded contracts, purchase orders or GSA schedule contract task orders.

 

B.     E-Verify

If at award, or anytime during contract performance, the dollar amount of the contract award exceeds $150,000 or $5,000,000 under GSA Schedule, with a period of performance over 120 days, the successful bidder is required to register in the E-Verify System and verify that all individuals to be hired under the contract award are eligible for employment within the U.S.  This requirement is not applicable to work that will be performed outside the U.S. or for Commercial Off the Shelf (COTS) items. 

E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS), U.S. Citizenship and Immigration Services (USCIS).  It allows employers to verify the employment eligibility of their employees, regardless of citizenship.  For more information on e-verify and when, why and how to register and use the system please go to the USCIS site on the World Wide Web at: E-Verify.gov.

Executive Order 13465 and Homeland Security Policy Directive 12 (HSPD-12)

        

C.     Background Investigations

 

If a contractor employee assigned to the SI under this contract will have an association with SI that will be greater than thirty (30) days, determined either at time of contract award or anytime during contract performance, and will need access to staff-only areas of SI controlled facilities and leased spaces, the employee shall be required to receive an SI Credential. Contractor employees who require an SI Credential shall be required to undergo and pass an appropriate background investigation and complete security awareness training before an SI Credential is issued.  Employees whose associations with the SI will be less than 30 days shall not receive a background investigation or SI Credential, however, they must be escorted by Credentialed personnel at all times when in staff-only areas of SI facilities.  If relevant to this RFQ, a form OCon 520, Background Investigations and Credentials for Contractors’ Personnel, is included.  The following actions shall be required to be completed by the SI Contracting Officer’s Technical Representative (COTR) and successful vendor:

 

1.     The COTR shall provide an OF-306, Declaration for Federal Employment form, for each of the Contractor’s employees who will be assigned to the SI for 30 days or longer. The OF-306 forms must be completed by each person and returned by the Contractor to the COTR, or other designated SI employee, within ten (10) workdays from receipt of the forms by the Contractor.

 

2.     For contractors to SI organizations outside the Washington DC and New York City areas, forms SF-87, Fingerprint Cards, shall be provided to the Contractor by the COTR or other designated SI employee.  Each form SF-87 must be returned to the COTR, or other designated SI employee, within ten (10) workdays from receipt of the forms by the Contractor When necessary, the forms SF-87 shall be submitted by the Contractor with the OF-306.

Homeland Security Policy Directive 12 (HSPD-12) 

VIII.   Information to be Submitted with Quotes

Quotes submitted must include the following information to be deemed responsive to this Request for Quote and accepted by the SI:

A.         Documentation of your current active SAM registration with the date it will expire

B.         Project Title

C.         Business name, address, telephone number, and UEI number

D.         Business point of contact name, telephone number and email address

E.         Relevant Experience/Past Performance

F.          Résumé       

G.        Pricing

H.     Cite the date through which pricing submitted is valid.

Attachment(s):

  • Statement of Work for Image Research and Procurement Services dated April 17, 2024

·        Form SI 147A, Smithsonian Institution Purchase Order Terms and Conditions

·        Form SI 147B, Smithsonian Institution Privacy and Security Clause

  • OCon 120, Mandatory Registration in the System for Award Management (SAM)
  • Smithsonian Rights-In-Data Clause
  • Smithsonian Confidentiality and Disclosure Clause
  • OCON 102 Delegation of Authority – COTR

The COTR for this task is:

Laura Manaker

Project Manager, Office of Project Management and Planning

ManakerL@si.edu

202-633-9351

1400 Constitution Ave NW, Washington, DC 20560, MRC 1414

All attachments for this position can be found at this link: https://www.dropbox.com/scl/fo/s1jphrhao9t5igzhqr0jd/AI_M41DKYqXjDLEJTpYzPGM?rlkey=nrss6nki7chnaeyms2i7m7ici&st=8bjpaouk&dl=0



Requirements

The National Museum of African American History and Culture (NMAAHC), Smithsonian Institution (SI), is seeking professional, non-personal exhibition research services for an upcoming, temporary, travelling exhibition tentatively titled At the Vanguard: Collections at Historically Black Colleges and Universities. The proposed exhibition is part of a larger HBCU History & Culture Access Consortium (HCAC) initiative that is a partnership between NMAAHC, Tuskegee University, Jackson State University, Clark Atlanta University, Florida A&M University, and Texas State University. The exhibit will center the collections from Historically Black College and University museums and archives (“HBCU”), focusing specifically on the five partner HBCUs. The exhibit will highlight the pioneering role these repositories and the institutions they are housed at have played in collecting and cultivating the work of Black artists, activists and leaders. This exhibition will include immersive and environmental exhibitry, graphics, objects, and media as needed. The exhibition is scheduled to open in 2025 and will travel to multiple venues for approximately five years after its initial display at NMAAHC. 

The NMAAHC is seeking the services of a qualified Researcher (the Contractor) to provide professional, technical, and non-personal on-site image and object research services for the exhibition. The Contractor is not an employee of the Smithsonian Institution. 

Scope of Work 
The Contractor shall work on-site at Tuskegee University, specifically with the collections at the University Archives and at the Tuskegee Institute National Park Service (NPS) site, to perform professional, technical, and non-personal services related to the research of images and objects for use within the exhibition. The Contractor shall provide image research services to source approximately 150 images and assist curators by gathering information on selected exhibition objects at Tuskegee University. 

Statement of Work 
The Contractor shall use their own methods and subject matter expertise to perform image and object research which includes, but is not limited to: 

A. In consultation with the Exhibition Curators and the Project Manager, the Contractor shall conduct targeted image research (including photo stills and film footage) at Tuskegee University to identify images that support exhibition themes, messages, and stories from the collections of the University Archives, the NPS Tuskegee Institute, and other campus repositories as necessary. 

B. The Contractor shall, if necessary, also search online repositories, stock-houses, libraries, archives, and cultural institutions nation-wide, to locate images that supplement those from the Tuskegee University collections. The Contractor shall use all available research methods to locate graphics, photographs, and/or AV media as directed by the Exhibition team. 

C. The Contractor shall, in accordance with Smithsonian Image Procurement Guidelines, provide the NMAAHC Project Team with appropriate supporting paperwork in connection with the selected images including, but not limited to image caption, image’s physical location in repository, holder’s contact information, correspondence with holder, any pertinent additional licensing or copyright information and size of image file available. 

D. The Contractor may work with the source repositories and the NMAAHC Project Team to receive images from the sources and deliver the high resolution files to the NMAAHC. 

E. In consultation with the Exhibition Curators and Project Manager, the Contractor shall conduct targeted research on selected exhibition objects that are owned by and/or located at Tuskegee University in order to assist in completion of the object checklist. This research may include, but is not limited to, taking 
reference photos, measuring objects, and identifying supplemental material within the collections. 

F. The Contractor shall participate in regular virtual meetings as needed with the NMAAHC Project Team 
to review image status, track progress, and identify replacement needs as required. 

Performance Standards 

A. The Contractor shall comply with all Smithsonian rules and regulations applicable to performance under this contract. 

B. The Contractor shall work cooperatively and professionally with NMAAHC staff, contractors, and volunteers. 

C. The Contractor shall bring any concerns or questions to the attention of the COTR or their assigned individuals. 

Deliverables 

A. List (Excel, Smartsheet, or similar) of potential images with curator-selected images clearly delineated. 

B. Supporting documentation for selected images, such as public domain or rights documentation and correspondence with image holders, should be shared via FTP with Exhibit Team.

C. Image files for selected images when possible. These should be shared via FTP with Exhibit Team.

D. Supporting data and documentation on an ad hoc basis for select exhibition objects.

Period of Performance 
A. The work shall proceed upon the completion of a signed purchase order, commencing on or around May 15, 2024 and finish on May 14, 2025. 

a. Image and object research must be substantially complete by September 13, 2024, but additional efforts to resolve unforeseen issues may be required during the graphic file and proof review phases of work. 
b. All efforts must be complete no later than May 14, 2025. 

B. The specific work schedule will be determined by mutual agreement between the COTR and the Contractor. It is anticipated that the base period of performance will consist of no more than 300 hours of work. 

Smithsonian Furnished Property 
The NMAAHC shall provide the following: 

A. Exhibition script outlines. 

B. Targeted research requests from the Exhibition team. 

C. Graphic elevations provided by the Exhibition Designers as needed. Smithsonian Property Responsibilities. The contractor assumes full responsibility for and shall reimburse and indemnify the Smithsonian for any loss or damage to Smithsonian property in contractor’s custody and care--due to contractor negligence or omission. 

Place of Performance 

A. All work shall be completed at the Contractor’s facilities and at Tuskegee University. Travel and other research funds are not part of this contract. Any costs incurred to perform the services under this SOW (for example, to complete research, make copies, etc.) are the responsibility of the Contractor. The Contractor must be able to physically access the collections of the University Archives, the NPS Tuskegee Institute, and other campus repositories as needed at Tuskegee University.

Invoicing and Payment Schedule 
Invoices shall be submitted monthly including a detailed progress report detailing the number of hours worked and the results of their efforts. Billing is for hours worked and does not include lunch or breaks. 


The Contractor shall submit all work required to the Contracting Officer’s Technical Representative (COTR) for acceptance and approval. Invoices are to be submitted to the attention of Laura Manaker, manakerl@si.edu, the Contracting Officer’s Technical Representative (COTR) and NMAAHC Project Manager. 

Delegation of Contracting Officer’s Technical Representative 

A. The COTR shall act for and on behalf of the Contracting Officer in the administration of this contract with respect to: 
a. Resolution of issues that may arise between the contractor and the Smithsonian in connection with such matters as acceptability of work and satisfactory performance. 
b. Evaluation on an overall basis of the acceptability of work, compliance with standards, and satisfactory performance. 
c. Acceptance of all work performed under the contract and approval of all invoices. 
d. The Contractor shall make available such records, reports, and facilities as may be required by the named individual to effectively and efficiently fulfill COTR duties and responsibilities. 
e. This delegation of authority does not authorize the named individual to modify any of the contract clauses, provisions, terms, or conditions of this contract. All authorities not herein delegated are retained and shall be executed only by the contracting officer. 

Attachments 

§            At the Vanguard Content Outline

§            At the Vanguard Schematic Design Package

§            Template for Image Spreadsheet

All attachments for this position can be found at this link: https://www.dropbox.com/scl/fo/s1jphrhao9t5igzhqr0jd/AI_M41DKYqXjDLEJTpYzPGM?rlkey=na5n9c3sas3miwqga82miwkmt&st=4a9geoo4&dl=0

Job ID: 73181786

Please refer to the company's website or job descriptions to learn more about them.

View Full Profile

Jobs You May Like
Filters
Workplace Type
Job Function
Job Type
State