Description

Company Overview
Colorado 811 is a dedicated nonprofit organization serving as the vital communication link between utility and facility owners and those involved in excavation activities. Established in 1986, our mission is to collaborate with industry stakeholders to safeguard underground utilities from damage during excavation projects, ensuring safety and efficiency across the community.

Job Summary

Help keep Colorado safe—one event at a time. We’re seeking a dynamic and energetic Meetings & Events Manager to lead standout, high-impact experiences across Colorado—bringing together the people and partners who make damage prevention possible.

This role offers an exciting opportunity to showcase your exceptional skills. You will be responsible for managing all aspects of meetings and events, from venue selection and vendor negotiations to guest experience and budget management. Your proactive approach will help us foster strong relationships with stakeholders while delivering memorable events that support our mission.

Why this role matters: 

• Lead visible, statewide work that supports public safety and protects critical underground infrastructure.
• Own the full event portfolio—strategy, budget, vendors, tech, and day-of execution.
• Build relationships with industry partners, sponsors, and internal leaders while delivering a first-class attendee experience.

What you’ll do:

• Own the full meetings & events lifecycle (strategy, planning, budgeting, delivery, and improvement) for in-person, hybrid, and virtual experiences.
• Produce conferences, trainings, summits, networking events, internal staff events, and tradeshow/exhibit participation.
• Source venues and manage vendors (A/V, catering, room sets, transportation, hospitality, insurance, and contracts) to deliver smooth, safe, accessible events.
• Build project plans, timelines, and run-of-show documents; coordinate cross-functional teams for setup, day-of roles, and teardown.
• Run event technology and registration (e.g., Cvent, Eventbrite, Whova), including attendee communications, check-in/badging, surveys, and reporting.
• Partner with Marketing to drive attendance and sponsorship growth; track sponsor fulfillment and share post-event value/ROI results.
• Maintain the master events calendar and documentation; reconcile budgets and present performance insights and recommendations to leadership.
• Manage and mentor a Meetings & Events Coordinator—prioritize work, set expectations, and coach problem-solving and contingency planning.

What we’re looking for:

Required qualifications: 

• Bachelor’s degree in business administration, event management, marketing, education, or related field (or equivalent deep and broad experience; associate degree may be considered in lieu of bachelor’s).
• Certified Meeting Professional (CMP) or similar widely accepted meetings/events certification.
• 7+ years of meetings, events, and conference management experience, including medium-to-large-scale conferences and managing a multi-event portfolio.
• Demonstrated success increasing event attendance and sponsorship revenue.
• Strong contract management experience (including hotel/vendor agreements), insurance requirements, and event safety/risk considerations.
• Proficiency with event platforms and engagement tools (e.g., Cvent, Eventbrite, Whova) and virtual/hybrid tools (e.g., Zoom, Microsoft Teams).
• Budget ownership and strong financial/analytical skills; ability to track spend, reconcile invoices, and report ROI.
• People leadership experience and a coaching/mentoring management style.
• Proven ability to lead cross-functional teams, influence stakeholders, and manage multiple deadlines in a fast-paced environment.
• Excellent communication skills, attention to detail, and comfort handling confidential information with professionalism.

Preferred:

• Experience in nonprofit and/or public-safety-focused environments.

Work location & schedule

Hybrid role (remote and onsite, subject to change). You must live within a reasonable commuting distance to Golden, Colorado and be able to work onsite. This role requires availability outside standard business hours—including occasional nights and weekends—to support events and business needs. Occasional local and in-/out-of-state travel may be required.

Benefits: We offer a comprehensive benefits package designed to support your health, wellbeing, and long-term goals, including:

• Health coverage (medical, dental, and vision)
• Company incurs 100% of premiums for employee coverage
• HSA/FSA Options
• Retirement plan (e.g., 401(k))
• Paid time off (PTO) and paid holidays
• Company-paid life and disability insurance
• Employee Assistance Program (EAP)
• Professional development and training support
• Hybrid work environment (role-dependent; subject to change)

Physical requirements:

• Ability to work at a computer for extended periods (sitting/standing).
• Ability to be mobile for long periods and walk long distances at event venues.
• Ability to lift and move event materials and inventory up to 50 pounds.
• Ability to work in a variety of indoor/outdoor event environments (noise, allergens, temperature and lighting changes).

Ready to make an impact and help us deliver events that keep Colorado safe? 

If you meet the qualifications, we’d love to hear from you. Apply by: 04/30/2026 to be considered—submit your resume and a brief cover letter outlining your event portfolio experience, sponsorship/revenue wins, and the tools/platforms you’ve used to deliver great attendee experiences.

Equal Employment Opportunity (EEO) & ADA Accommodation 
Colorado 811 is an equal opportunity employer. We do not discriminate on the basis of race, color, religion (creed), sex, sexual orientation, gender identity or expression, age, national origin (ancestry), disability, marital status, military status, or any other status protected by applicable law. Reasonable accommodations are available for qualified individuals with disabilities.